Invoice

An invoice is used as a bill ready for payment. This is a document handed to the client at the end of the job which contains most of the information that is present on the acceptance of commission form. The generally things an invoice contains is:

• The title of invoice - so the receiver understands the document they have been given.
• Unique Reference number - This help number would help me to keep my books in order and stay on top of many jobs at once.
• Date of the invoice - This helps the buyer to see how long they have to pay from the date of receiving this document
• Fee and VAT included - This tells the buyer what they have to pay
• Expenses and VAT included - This is money the client has to pay for expenses due to the job (e.g. travel costs to meeting with client)
• Names on both buyer and seller - so everyone hows who is dealing with who.
• Names of Contact for commission and job title - This allow you and the company see who you have been dealing with during the commission.
• Purchase order number - this is a number given by the client or company so the job can be tracked or found quickly
• Description of product - The produce which is being sold
• Payment terms - this concerns method of payment, date of payment and any detail about late payments.

Another thing I noticed is that the VAT on the sample sheet is wrong, as in 2011 VAT increased from 17.5% to 20%. I have used the current VAT on my mock forms.